Can the dashboard pull data from our existing systems?

Usually, yes. We can connect to most databases, APIs, and modern software platforms. The ease of integration depends on what your existing systems support. During discovery, we'll assess each data source and confirm what's possible.

Do we need to change our existing systems?

Typically no. Dashboards read data from your existing systems without requiring changes to those systems. You can keep using what you're using; the dashboard just provides a better window into that data.

Can different users see different things?

Absolutely. Role-based access control lets you define what each user type can see and do. Managers might see everything while team members only see data relevant to their role. We can create as many permission levels as needed.

How real-time is the data?

It depends on the data source and your needs. Some data can update in real-time (seconds). Other data might sync every few minutes or hourly. We'll configure refresh rates that balance timeliness with system performance.

Can we take actions from the dashboard or just view data?

Both. Dashboards can be view-only displays of information, or they can include management functions—updating records, processing orders, approving requests, sending notifications, and more. We build what you need.

Will it work on tablets and phones?

Yes. All dashboards we build are responsive, so they work on any screen size. For dashboards where mobile access is important, we can optimize the mobile experience specifically.

Can we add more features later?

Definitely. Dashboards often evolve as you use them—you discover new metrics to track or features to add. We build with extensibility in mind and offer ongoing support to enhance the dashboard over time.

What about data security?

Security is built in. This includes encrypted connections, secure authentication, permission-based access, and secure data handling. For sensitive data, we can implement additional security measures like two-factor authentication or IP restrictions.

Do you provide training on how to use the dashboard?

Yes. We train your team on navigating the dashboard, using its features, and understanding the data. We also provide documentation for reference. The goal is for your team to be confident using the dashboard independently.

Admin Dashboard Development Calgary | Custom Control Panels

Stop Digging Through Spreadsheets and Multiple Systems

Running a business means constantly checking different places for information. Sales numbers in one system, customer data in another, inventory in a spreadsheet, orders in email. By the time you pull together the full picture, the information is already stale.

An admin dashboard changes that. It's a single interface that brings together data from across your business, presents it in a way that makes sense, and gives you the controls you need to take action—all without jumping between systems.

The dashboards we build aren't cookie-cutter templates with metrics you don't care about. They're designed around your specific business, showing the information that matters to you and providing the controls your team actually uses.

Think of it as a command center for your business. Real-time visibility into what's happening, the ability to drill into details when needed, and tools to manage operations without switching between multiple apps and spreadsheets.

At Sunstone Soft, we've built admin dashboards for various Calgary businesses—from simple order management interfaces to comprehensive platforms tracking inventory, sales, customers, and operations across multiple locations.

Admin Dashboard Capabilities

What your custom dashboard can include.

✓Real-time data visualization and charts

✓Key performance indicator (KPI) displays

✓Data tables with search, filter, and sort

✓CRUD operations (create, read, update, delete)

✓User management and access control

✓Activity logs and audit trails

✓Alerts and notifications

✓Report generation and export

✓Integration with existing systems

✓Mobile-responsive interface

✓Role-based views (different users see different things)

✓Bulk operations and batch processing

How We Build Admin Dashboards

Our approach to creating dashboards that become essential to your operations.

01

Understand Your Operations

We learn how your business runs—what data you track, what decisions you make regularly, and what actions you need to take.

We'll identify where you currently get information from (spreadsheets, systems, reports) and what frustrations you have with the current approach. This tells us what the dashboard needs to solve.

02

Define Key Metrics & Controls

Together we identify what information needs to be at your fingertips and what actions you need to perform from the dashboard.

Not everything needs to be on the dashboard—we focus on what you check daily/weekly and what you need to manage frequently. This keeps the interface clean and useful.

03

Design the Interface

We design the dashboard layout, deciding what goes where and how information is organized.

You'll see wireframes showing the dashboard structure before we build it. We focus on clear data presentation and efficient workflows for common tasks.

04

Build & Integrate

We build the dashboard and connect it to your data sources—databases, APIs, other systems.

You'll see the dashboard come together in iterations, with working functionality available for feedback regularly. Data connections are tested to ensure accuracy.

05

Testing & Refinement

We test thoroughly and refine based on actual usage by you and your team.

Real-world testing often reveals improvements. We adjust layouts, add features you realize you need, and ensure everything performs well.

06

Training & Launch

We train your team on using the dashboard and deploy it for production use.

Everyone who will use the dashboard gets comfortable with it. We provide documentation and are available for questions as your team adopts the new tool.

Dashboard Development Timeline

Admin dashboards typically take 4-10 weeks depending on complexity. A focused dashboard showing data from one or two sources with basic management features might take 4-6 weeks. Comprehensive dashboards pulling from multiple systems with extensive functionality take 8-12 weeks.

The timeline depends largely on how many data sources need to be connected and how complex the management features are.

Benefits of Custom Admin Dashboards

Why Calgary businesses invest in proper dashboard solutions.

Single Source of Truth

Stop piecing together information from multiple places. Your dashboard consolidates data so you always know you're looking at the complete picture.

Real-Time Visibility

See what's happening now, not what happened yesterday or last week. Real-time data means faster responses to problems and opportunities.

Better Decision Making

When you can easily see the data, you make better decisions. Dashboards surface trends, highlight anomalies, and provide context.

Operational Efficiency

Manage operations from one interface instead of logging into multiple systems. Common tasks are streamlined and faster.

Controlled Access

Different team members see what they need to see. Sales sees sales data, operations sees operations data, management sees everything.

Accountability & Tracking

Activity logs show who did what and when. Track changes, monitor performance, and maintain accountability across your team.

Types of Dashboards We Build

Every business needs different information at their fingertips. Here are common dashboard types we develop:

Operations Dashboard: Track orders, inventory, shipments, and fulfillment status. See bottlenecks and backlogs in real-time. Perfect for businesses managing physical goods or service delivery.

Sales Dashboard: Monitor revenue, orders, customer acquisition, and sales pipeline. Track performance against goals. See which products, services, or team members are performing best.

Customer Management Dashboard: View customer information, history, and interactions in one place. Manage communications, track support issues, and understand customer relationships.

Financial Dashboard: Track revenue, expenses, outstanding invoices, and cash flow. See financial health at a glance without digging through accounting software.

Multi-Location Dashboard: Compare performance across locations, view aggregate data, and drill into specific sites. Essential for businesses operating in multiple places.

Team Management Dashboard: Track employee schedules, tasks, and workload. Manage assignments, monitor progress, and coordinate team activities.

Admin Dashboard FAQ

Common questions about custom dashboard development.

Dashboard costs typically range from $8,000-30,000 depending on complexity. A focused dashboard with a few data views and basic management features might be $8,000-15,000. Comprehensive dashboards with multiple data sources, complex visualizations, and extensive functionality can be $20,000-30,000+.

Have a question that's not answered here?

Call us at (403) 829-1452

Admin DashboardDevelopment Calgary